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COVID 19 Information

*If you develop COVID-19 symptoms and book a test via the COVID-19 University Testing Service or the National Health Service Testing Service you must notify College by calling the College Duty Phone on: 07837142095.*

 

The health and safety of our students and staff is our number one priority. We are committed to supporting our students' wellbeing and have put together the following statements and FAQs. 

Please note: all information in these statements was correct at the time of publication - we will update this based on advice from Public Health England and University guidance found here: http://www.ox.ac.uk/news-and-events/coronavirus-advice

Additional questions related to COVID19 may be made by emailing covid19@linacre.ox.ac.uk. You will only receive a reply from the covid19 email address between Mon-Fri 09:00 to 14:00. If your message is very urgent, you should call the Duty Phone. 

Given that the situation is evolving rapidly, staff and students are asked to continue to visit and regularly check the following websites for the latest updates and guidance:

For travel advice:

From 5 January 2021 England will be in National Lockdown

Summary: what you can and cannot do during the national lockdown (for full details see: https://www.gov.uk/guidance/national-lockdown-stay-at-home)

Please also read the Briefing Note for Linacre College Students circulated on 5th January 2021 which details how college facilities, accommodation and licence agreements have been impacted by the new guidance. 

You should follow this guidance immediately. The law will be updated to reflect these new rules.

Leaving home

You must not leave, or be outside of your home except to:

  • shop for basic necessities, for you or a vulnerable person
  • go to work, or provide voluntary or charitable services, if you cannot reasonably do so from home
  • exercise with your household (or support bubble) or one other person, this should be limited to once per day, and you should not travel outside your local area
  • meet your support bubble or childcare bubble where necessary, but only if you are legally permitted to form one
  • seek medical assistance or avoid injury, illness or risk of harm (including domestic abuse)
  • attend education or childcare - for those eligible

If you do leave home for a permitted reason, you should always stay local in the village, town, or part of the city where you live. You may leave your local area for a legally permitted reason, such as for work.

If you are clinically extremely vulnerable you should only go out for medical appointments, exercise or if it is essential. You should not attend work

Meeting others

  • You cannot leave your home to meet socially with anyone you do not live with or are not in a support bubble with (if you are legally permitted to form one).
  • You may exercise on your own, with one other person, or with your household or support bubble.
  • You should not meet other people you do not live with, or have formed a support bubble with, unless for a permitted reason.
  • Stay 2 metres apart from anyone not in your household.

*UPDATE: Lateral Flow Tests and Returning to Oxford*

Linacre will be supporting the University and UK Government programme to supply three Lateral Flow Tests for all students returning to Oxford.  This programme has not yet been fully set up and Linacre has not received a new supply of tests to use for returning students as yet but we hope to do so in the next few days.  However, we recognise that many Linacre student members are planning their return to Oxford far earlier than this pan-University programme envisages.

If you are returning to Oxford on or before Monday 11 January please follow the instructions below. If you are returning on or after Tuesday 12 January please await further instructions. We will send you more information as soon as we have it.

If you are returning to Oxford on or before Monday 11 January, you should email Jaye Newbrook as soon as possible, with your proposed time and date of return to Oxford.  We will then place three tests that we have from our existing stock into your pigeon hole in an envelope.  You should take one test immediately, one on the 3rd day after your return and one on the 10th.  You should report each result to Jaye Newbrook. We will pass on the results to the University testing centre as soon as the main scheme is up and running. 

If you are returning to Oxford on or after Tuesday 12 January, please hold off contacting us for now as we hope the University EAS system will be in place by then and we’ll communicate as soon as we know any more.

We do need to remind you of a few points at this stage as well:

  • These lateral flow tests are only for use by people who do not have COVID symptoms and are testing routinely on their return to Oxford.  If you have symptoms you should book a symptomatic test via the normal EAS University service.  If you do have any symptoms or are isolating you must not, of course, travel to Oxford.
  • If you are arriving from a non UK origin and that country is not on the UK ‘travel corridor’ list you will need to isolate for 10 days anyway and therefore should not use this Lateral Flow Test programme.  The lateral flow is not sufficiently robust to qualify for ‘test and release’ so the legal duty to isolate remains in place even if you did take the LF tests. Only a full PCR test is sufficiently sensitive to ‘release’ you from the need to self-isolate for 10 days.
  • It is vitally important that you return all three lateral flow test results. The University is considering asking anyone who does not wish to take these tests or who does not log their results to self-isolate for ten days. You need to complete all 3 tests and get 3 logged negative results in order to participate in in person teaching, etc., so it is important to return all 3 results to Jaye Newbrook while we await the centralised logging system.
  • You should familiarise yourselves with the teaching and travel guidelines that the University has published here https://www.ox.ac.uk/coronavirus/students/christmas-vacation before making any new travel plans.

Please email covid19@linacre.ox.ac.uk if you have any questions.

Welfare Support

Help is available to support your wellbeing, both from College and the wider community. 

We understand that this will be a difficult time for many and that the impact of the pandemic will be felt particularly by those having to isolate or stay away from loved ones. Linacre’s Peer Supporters have been trained to help other students think through issues and provide emotional support in a safe and confidential way. Please do not hesitate to reach out to them at: peer.support@linacre.ox.ac.uk.

The Common Room Welfare Officers (cr.welfare@linacre.ox.ac.uk) are another point of contact for any member of the College who is in need of advice and support.

The University has developed guidance available here https://www.ox.ac.uk/coronavirus/students/welfare which signposts a number of different internal and external support services and their contact details.

For welfare emergencies that require urgent, non-medical attention, please call the College Duty Phone on 07837 142095. The College Welfare Team - Junior Dean, Senior Students and Senior Management Team (Senior Tutor, Principal, Finance Bursar and Domestic Bursar) - will follow-up as required on a 24/7 basis.

For medical emergencies you should call 999.

The University’s Testing for COVID-19: Early Alert Service 

How can I apply for a test?

Booking through the University testing service is done online at: https://www.ox.ac.uk/coronavirus/health/covid-testing . You will need to sign in using your SSO, and you will need to be on a University network, Oxford eduroam or VPN. You will need to complete a booking form, giving your personal details including NHS number, and confirm that you have symptoms that you feel could be due to COVID-19 infection. You will be given a choice of times and, if both testing centres are open, a choice of locations.

If you do not have access to the University network, Oxford eduroam or VPN, you will need to book a test via the National Health Service system: https://bit.ly/3i6i2xy

Under what circumstances should I apply for a COVID-19 test?

The three main symptoms that NHS guidance asks you to look out for are high fever, a new continuous cough and loss of taste or smell. Most people with COVID-19 have at least one of these. However, you can also book a test if you are concerned about other symptoms which you feel might be associated with the virus. You should not book a test if you have no symptoms.

How do I get to a testing centre?

The two University testing centres are pedestrian or bicycle access only. If you are too unwell to walk or travel by bicycle to the testing centre you should seek NHS help, either by contacting your own GP, phoning 111 or in an emergency phoning 999. You should not travel to a testing centre by public transport. The NHS testing site at Oxford Parkway, which is not part of the University testing service, is accessible by car, and tests can be arranged online.

If you develop COVID-19 symptoms and book a test via the COVID-19 University Testing Service or the National Health Service Testing Service you must notify College by calling the College Duty Phone on: 07837142095.

At what point should I and my household self-isolate?

If you book a test it indicates that you are concerned that you may have COVID-19 and should self-isolate until you receive the result. If you have one of the three main symptoms of COVID-19 listed above (high fever, new continuous cough or loss of taste or smell), other members of your household should also self-isolate. If your test result is positive, your household will be required to self-isolate for 14 days and you will be required to self-isolate for at least 10 days, or for as long as your symptoms persist if that is greater than 10 days. Further information on self-isolating is given below.

For further information about the University and the National Health Service test and trace service see https://www.ox.ac.uk/coronavirus/health/covid-testing, and https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/, respectively.

UPDATED: What is the current Government advice regarding staying in Oxford?
Details

As of 5 November 2020, the University's residency requirements remain in place. However, if you have specific reasons for needing to leave or if you have any concerns about staying, please get in touch with the Senior Tutor to discuss your specific situation. For further details about the current restrictions generally and how they impact travel please see: https://www.gov.uk/guidance/local-restriction-tiers-what-you-need-to-know.

Linacre will not close accommodation unless we are forced to do so by the government and we have no indication that this will occur. We appreciate that, for many of you, Oxford is your home and this situation is difficult for you. We want to support you as far as we are able to.

If you have already left College accommodation but have kept your room in College, and you would like to return, please email the Accommodation Manager: accommodation@linacre.ox.ac.uk. You must not make any decision to return to College accommodation without arranging this with the College.

What is the guidance concerning social-distancing and COVID19 and how will this work in my household?
Details

The College’s policy on social distancing combines advice from the University’s Chief Medical Officer and the Government. In this context “public space” is defined as space to which more than five people, who are not part of a family group, have free access. Government regulation of public space therefore applies to all College facilities and accommodation.

We do not have the capacity or any wish to police current rules and guidance on social distancing. As part of the Linacre community, we rely on you to apply them with good sense to your local accommodation contexts and act responsibly towards your neighbours.

From 5 November 2020 until 2 December 2020, the UK Government has updated its Coronavirus guidance and you may only meet with one other person from another household in an outdoor space. 

College is not permitting any external guests (those not already living in College accommodation) into your rooms and shared spaces, including all residential areas of College and College houses. You may invite external guests into gardens, in line with the guidance below.

If you are not self-isolating, from the 2 December 2020 these household rules will apply: 

  • No visitors from outside one household are allowed to visit another household indoors. 
  • You can meet in a group of up to six outside - including in a garden, or a public place.
  • A distance of 2 metres should be maintained wherever possible when using all shared facilities, including those in your household and those outside, such as gardens. 
  • At any time, if a case of Coronavirus is suspected or detected within your household, the whole household will then be required to self-isolate in line with the process here:  https://www.ox.ac.uk/sites/files/oxford/Households_HC0820P2V.A3%20%282%29.pdf.
  • You must respect the latest policy regarding areas where face coverings should be worn, as well as washing your hands frequently. 

At all times, you should continue to adhere to these social distancing guidelines when you are outside your home, particularly ensuring that you are two metres away from anyone outside your household whenever it is possible to do so.

For further information see: https://www.gov.uk/guidance/tier-2-high-alert and https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/938047/COVID-19_Tier_Posters_2020_FInal_High.pdf.

College has significantly enhanced the cleaning regime in shared areas, including the introduction of long lasting viricide sprays or ‘fogging’.  However, at weekends, residents are expected to reinforce this process and help themselves and each other within their household by using the cleaning materials provided by College to keep surfaces clean.

If you are arriving from a country where you are required to self-isolate within your household upon arrival, when we welcome you to College you will be asked to read and agree to a set of requirements that you must abide by for the duration of your self-isolation period. 

 These include the following: 

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

If you are subsequently required to self-isolate, these rules will also apply.

If you are moving into private accommodation and you have been outside of the UK in the 14 days before you arrive in Oxford you must familiarise yourself with the rules on the UK government website here:https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors#:~:text=You%20will%20need%20to%20self,air%20or%20any%20other%20route.

And follow them.

As you will be in non-Linacre accommodation, to assist us with both government and University wide test and trace services, you must provide us with your up to date address in Oxford which you should do both on E vision self-service and by email to the College Secretary (college.secretary@linacre.ox.ac.uk).  You will note that the self-isolation rules are strict: you may not leave the place of accommodation that you declare on entry to the UK other than in exceptional circumstances.  You will need to arrange for food deliveries etc., to be made or for non-self-isolating housemates to shop for you.  If these options are not possible you should contact College and we will provide whatever assistance we are able to.

For further information, please see: https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do.

Government legislation has now been replaced by Government guidance. This is College’s current interpretation of the Government’s guidance. As this is updated, we will review and update our position.

Face mask/face covering requirements from 7 September 2020
Details

From Monday, 7th September 2020, face coverings must be worn (except by those who are exempt) when entering University and College buildings.

This includes in-person teaching settings, communal and circulation spaces, offices, meeting rooms and spaces, research laboratories and workshops, libraries and museums and university vehicles.

Further details and the full policy can be found here: https://www.ox.ac.uk/coronavirus/health/face-coverings.

Specifically, within Linacre, this means you should wear a face covering in the following areas: Reception, Dining Hall (except when eating and drinking), Common Rooms, Library (except when seated and working), shared public bathrooms, and all public circulation spaces. Please wear a face covering when visiting staff in their offices, such as the Bursary, the Academic and IT Offices. Please wear a face covering in Linacre student accommodation outside of those areas marked as your own household bubble.

If you are resident in Linacre student accommodation you do not need to wear a face covering in those areas marked as your own household bubble unless you are self-isolating. If you are self-isolating you must wear a mask at all times when not in your own room.

Linacre staff do not need to wear a face covering when seated and working in their own offices.

You do not need to wear a face covering in outdoor areas of the College.

Please also remember that external guests are not permitted inside College buildings, and that the Accommodation Manager must be informed if you wish to return to your College accommodation from elsewhere, or to arrange the collection of your belongings.

What should I do about my visa?
Details

For current advice and information please see the Travel and Visa page via: https://www.ox.ac.uk/coronavirus/students?wssl=1

What is the guidance concerning self-isolation and COVID19?
Details

If you have symptoms of coronavirus (COVID-19), however mild, OR you have received a positive coronavirus (COVID-19) test result, the clear medical advice is to immediately self-isolate at home.

The most important symptoms of coronavirus (COVID-19) are recent onset of any of the following:

  • a new continuous cough
  • a high temperature
  • a loss of, or change in, your normal sense of taste or smell (anosmia)

The University is now implementing a Test and Trace Serivce for all students and staff. Booking through the University testing service is done online at https://www.ox.ac.uk/coronavirus/health/covid-testing. You will need to sign in using your SSO, and you will need to be on a University network, Oxford eduroam or VPN. You will need to complete a booking form, giving your personal details including NHS number, and confirm that you have symptoms that you feel could be due to COVID-19 infection. You will be given a choice of times and, if both testing centres are open, a choice of locations.

If you do not have access to the University network, Oxford eduroam or VPN, you will need to book a test via the National Health Service system: https://bit.ly/3i6i2xy

If you book a test it indicates that you are concerned that you may have COVID-19 and should self-isolate until you receive the result. If you have one of the three main symptoms of COVID-19 listed above (high fever, new continuous cough or loss of taste or smell), other members of your household should also self-isolate.

If your test result is positive, your household will be required to self-isolate for 14 days and you will be required to self-isolate for at least 10 days, or for as long as your symptoms persist if that is greater than 10 days.

If you are in College Accomodation and required to self-isolate you must follow these rules:

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

If you are in private accomodation, you must follow current UK Government guidance: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

If you have symptoms, you should stay as far away from other members of your household as possible. It is especially important to stay away from anyone who is clinically vulnerable or clinically extremely vulnerable with whom you continue to share a household.

Reduce the spread of infection in your home by washing your hands regularly for 20 seconds using soap and water, or use hand sanitiser, and cover coughs and sneezes.

If you feel you cannot cope with your symptoms at home, or your condition gets worse, or your symptoms do not improve after 7 days, then use the NHS 111 online coronavirus (COVID-19) service. If you do not have internet access, call NHS 111. For a medical emergency dial 999.

If you develop new coronavirus (COVID-19) symptoms at any point after ending your first period of isolation (self or household) then you must follow the same guidance on self-isolation again.

If you are in College Accomodation and have been tested via the University Test and Trace Service, the College will be informed and follow a set procedure to contact you and your household members and offer appropriate support. If you are in private accommodation and you have been tested via the University Test and Trace Service, the College will also be informed and make contact with you and offer appropriate support.

If you use the NHS service, please inform College of the test and of the result by contacting the College Reception during office hours (01865 271650) and the College Duty phone (07837142095) out of hours.

All students must provide College with a phone number that will work in the UK that we can call them on and they must make sure that their phone is turned on. It is essential that we are able to contact all students, and particularly crucial in order for the University Test and Trace system to function. If you have not given us an up to date phone number, please do so now by sending it to the College Secretary: college.secretary@linacre.ox.ac.uk

In addition, all students, (continuing and incoming) are required to use their own kitchen equipment and to ensure that this is kept within their rooms. College has provided a starter set for all students residing in College accommodation. Once this equipment has been supplied, kitchens will be cleared of any other cooking equipment on an ongoing basis. 

The following information is taken from the UK Government’s Public Health England website: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection. Further information rpovdided by the University can be found here: More information can be found here: https://www.ox.ac.uk/coronavirus/students/health.

How do I self-isolate and what if I am sharing a space?
Details

If you are, or if anyone in your house is self-isolating, you should organise yourselves to avoid contact in the shared facilities as much as you can and clean any shared surfaces you use each time you use them and dispose of the paper towels you use in a bag that you can then close. You should use separate sets of cutlery / mugs / glasses, too. There is much more detailed guidance available here about self-isolation and shared spaces: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-people-with-confirmed-or-possible-coronavirus-covid-19-infection  

If you are in College Accomodation and required to self-isolate you must follow these rules:

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

 

Where can I find support for my mental health?
Details
Detailed information about College welfare resources can be found in the links on the right of this page.
 
The Student Welfare and Support Services including Counselling and Disabilities have moved to working remotely and online using Microsoft Teams to communicate. They offer reduced provision in the vacation and have lost some staff to illness, self-isolation, caring responsibilities, etc. which means that waiting times will be longer, but students should continue to refer themselves.
 

The University has subscribed to Togetherall, a free to use service giving access to a global welfare community, moderated by mental health professionals. It provides a safe space for students to help self-manage their mental health and wellbeing - whether they are struggling to sleep, feeling low, stressed or unable to cope. To join, students should go to https://togetherall.com/ and register under “I’m from a university or college” with their Oxford e-mail address. This service is available to all students with an active University e-mail address and can be accessed from anywhere via a web browser. 

The following websites provide a range of online resources and advice for managing your mental health during this challenging time:

Activities and Distractions:

Additional Mental Health welfare resources compiled by the Common Room can be found here

Will my forthcoming Degree Ceremony be cancelled?
Details

The University has taken the difficult decision to cancel degree ceremonies taking place between May and August 2020 due to the ongoing pandemic. Students who registered to attend the cancelled ceremonies in person will have a choice whether to have their degree conferred in absentia, or to attend a degree ceremony at a later date. Given the logistical challenges involved, rescheduled degree ceremonies will have to be modified from their current form - but the University will aim to keep the existing format and venues as much as possible. No decisions have yet been taken about ceremonies from September 2020 onwards. The University will release further information as soon as possible about future ceremonies.

My teaching, research and / or fieldwork has been disrupted. What can I do?
Details

There is now detailed information on the University website for all students about measures in place to address disruption to studies: https://www.ox.ac.uk/coronavirus/students?wssl=1. If you have any questions about this information and guidance and would like to discuss your options, please email the Senior Tutor.