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COVID 19 Information

*If you develop COVID-19 symptoms and book a test via the COVID-19 University Testing Service or the National Health Service Testing Service you must notify College by calling the College Duty Phone on: 07837142095.*

 

The health and safety of our students and staff is our number one priority. We are committed to supporting our students' wellbeing and have put together the following statements and FAQs. 

Please note: all information in these statements was correct at the time of publication - we will update this based on advice from Public Health England and University guidance found here: http://www.ox.ac.uk/news-and-events/coronavirus-advice

Additional questions related to COVID19 may be made by emailing covid19@linacre.ox.ac.uk. You will only receive a reply from the covid19 email address between Mon-Fri 09:00 to 14:00. If your message is very urgent, you should call the Duty Phone. 

Given that the situation is evolving rapidly, staff and students are asked to continue to visit and regularly check the following websites for the latest updates and guidance:

For travel advice:

The University’s Testing for COVID-19: Early Alert Service is now open to students and staff, providing rapid access to free tests.

How can I apply for a test?

Booking through the University testing service is done online at: https://www.ox.ac.uk/coronavirus/health/covid-testing . You will need to sign in using your SSO, and you will need to be on a University network, Oxford eduroam or VPN. You will need to complete a booking form, giving your personal details including NHS number, and confirm that you have symptoms that you feel could be due to COVID-19 infection. You will be given a choice of times and, if both testing centres are open, a choice of locations.

If you do not have access to the University network, Oxford eduroam or VPN, you will need to book a test via the National Health Service system: https://bit.ly/3i6i2xy

Under what circumstances should I apply for a COVID-19 test?

The three main symptoms that NHS guidance asks you to look out for are high fever, a new continuous cough and loss of taste or smell. Most people with COVID-19 have at least one of these. However, you can also book a test if you are concerned about other symptoms which you feel might be associated with the virus. You should not book a test if you have no symptoms.

How do I get to a testing centre?

The two University testing centres are pedestrian or bicycle access only. If you are too unwell to walk or travel by bicycle to the testing centre you should seek NHS help, either by contacting your own GP, phoning 111 or in an emergency phoning 999. You should not travel to a testing centre by public transport. The NHS testing site at Oxford Parkway, which is not part of the University testing service, is accessible by car, and tests can be arranged online.

If you develop COVID-19 symptoms and book a test via the COVID-19 University Testing Service or the National Health Service Testing Service you must notify College by calling the College Duty Phone on: 07837142095.

At what point should I and my household self-isolate?

If you book a test it indicates that you are concerned that you may have COVID-19 and should self-isolate until you receive the result. If you have one of the three main symptoms of COVID-19 listed above (high fever, new continuous cough or loss of taste or smell), other members of your household should also self-isolate. If your test result is positive, your household will be required to self-isolate for 14 days and you will be required to self-isolate for at least 10 days, or for as long as your symptoms persist if that is greater than 10 days. Further information on self-isolating is given below.

For further information about the University and the National Health Service test and trace service see https://www.ox.ac.uk/coronavirus/health/covid-testing, and https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/, respectively.

What are the implications of the national lockdown restrictions as of 5 November 2020 for Linacre College?
Details
  • College Library and Study Spaces will continue to operate as they are currently. You can book Study Spaces via: https://www.linacre.ox.ac.uk/facilities/study-space.
  • The College Lodge will continue to be staffed from 8.30am until 11.00pm every day.
  • The Dining Hall will remain open for take away service (lunch only up to and including 11th Nov; dinner service resumes on the 12th Nov).
  • The College Gym will be temporarily closed.
  • The Music Practice room will remain open on a bookable basis.
  • The on-site College Garden can continue to be used by all members of Linacre College so long as social distancing is maintained and you do not meet with more than one person at a time outside of your household. We will continue to monitor the capacity and usage of the garden over the coming weeks to ensure that the new regulations are maintained. Please note that only two people will be allowed to sit at any one of the outdoor tables at a time.
  • Off-site College House Gardens must only be used by one household from that house at any one time, whilst also maintaining social distancing.
UPDATED: What is the current Government advice regarding staying in Oxford?
Details

As of 5 November 2020, the University's residency requirements remain in place. However, if you have specific reasons for needing to leave or if you have any concerns about staying, please get in touch with the Senior Tutor to discuss your specific situation. For further details about the new restrictions generally and how they impact travel please see: https://www.gov.uk/guidance/new-national-restrictions-from-5-november.

Linacre will not close accommodation unless we are forced to do so by the government and we have no indication that this will occur. We appreciate that, for many of you, Oxford is your home and this situation is difficult for you. We want to support you as far as we are able to.

If you have already left College accommodation but have kept your room in College, and you would like to return, please email the Accommodation Manager: accommodation@linacre.ox.ac.uk. You must not make any decision to return to College accommodation without arranging this with the College.

UPDATED: What is the current guidance concerning social-distancing and COVID19 and how will this work in my household?
Details

The College’s policy on social distancing combines advice from the University’s Chief Medical Officer and the Government. In this context “public space” is defined as space to which more than five people, who are not part of a family group, have free access. Government regulation of public space therefore applies to all College facilities and accommodation.

We do not have the capacity or any wish to police current rules and guidance on social distancing. As part of the Linacre community, we rely on you to apply them with good sense to your local accommodation contexts and act responsibly towards your neighbours.

From 5 November 2020, the UK Government has updated its Coronavirus guidance and you may only meet with one other person from another household in an outdoor space. 

College is not permitting any external guests (those not already living in College accommodation) into your rooms and shared spaces, including all residential areas of College and College houses. You may invite external guests into gardens, in line with the guidance below.

If you are living in College accommodation and if you are not self-isolating, from the 5 November 2020 these household rules will apply: 

  • No visitors from outside one household are allowed to visit another household indoors. 
  • A distance of 2 metres should be maintained wherever possible when using all shared facilities, including those in your household and those outside, such as gardens. 
  • You can not meet with more than one person at a time outside of your household. This meeting must take place in an outdoor space. 
  • If anyone in your household is self-isolating on their arrival in the UK, you may not visit another household anywhere, and you should continue to limit your contacts as much as possible. At any time, if a case of Coronavirus is suspected or detected within your household, the whole household will then be required to self-isolate in line with the process here:  https://www.ox.ac.uk/sites/files/oxford/Households_HC0820P2V.A3%20%282%29.pdf
  • You must respect the latest policy regarding areas where face coverings should be worn, as well as washing hands frequently. 

At all times, you should continue to adhere to these social distancing guidelines when you are outside your home, particularly ensuring that you are two metres away from anyone outside your household whenever it is possible to do so.

College has significantly enhanced the cleaning regime in shared areas, including the introduction of long lasting viricide sprays or ‘fogging’.  However, at weekends, residents are expected to reinforce this process and help themselves and each other within their household by using the cleaning materials provided by College to keep surfaces clean.

If you are arriving from a country where you are required to self-isolate within your household upon arrival, when we welcome you to College you will be asked to read and agree to a set of requirements that you must abide by for the duration of your self-isolation period. 

 These include the following: 

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

If you are subsequently required to self-isolate, these rules will also apply.

If you are moving into private accommodation and you have been outside of the UK in the 14 days before you arrive in Oxford you must familiarise yourself with the rules on the UK government website here:https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors#:~:text=You%20will%20need%20to%20self,air%20or%20any%20other%20route.

And follow them.

As you will be in non-Linacre accommodation, to assist us with both government and University wide test and trace services, you must provide us with your up to date address in Oxford which you should do both on E vision self-service and by email to the College Secretary (college.secretary@linacre.ox.ac.uk).  You will note that the self-isolation rules are strict: you may not leave the place of accommodation that you declare on entry to the UK other than in exceptional circumstances.  You will need to arrange for food deliveries etc., to be made or for non-self-isolating housemates to shop for you.  If these options are not possible you should contact College and we will provide whatever assistance we are able to.

For further information, please see: https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do.

Government legislation has now been replaced by Government guidance. This is College’s current interpretation of the Government’s guidance. As this is updated, we will review and update our position.

Face mask/face covering requirements from 7 September 2020
Details

From Monday, 7th September 2020, face coverings must be worn (except by those who are exempt) when entering University and College buildings.

This includes in-person teaching settings, communal and circulation spaces, offices, meeting rooms and spaces, research laboratories and workshops, libraries and museums and university vehicles.

Further details and the full policy can be found here: https://www.ox.ac.uk/coronavirus/health/face-coverings.

Specifically, within Linacre, this means you should wear a face covering in the following areas: Reception, Dining Hall (except when eating and drinking), Common Rooms, Library (except when seated and working), shared public bathrooms, and all public circulation spaces. Please wear a face covering when visiting staff in their offices, such as the Bursary, the Academic and IT Offices. Please wear a face covering in Linacre student accommodation outside of those areas marked as your own household bubble.

If you are resident in Linacre student accommodation you do not need to wear a face covering in those areas marked as your own household bubble unless you are self-isolating. If you are self-isolating you must wear a mask at all times when not in your own room.

Linacre staff do not need to wear a face covering when seated and working in their own offices.

You do not need to wear a face covering in outdoor areas of the College.

Please also remember that external guests are not permitted inside College buildings, and that the Accommodation Manager must be informed if you wish to return to your College accommodation from elsewhere, or to arrange the collection of your belongings.

Accommodation: What will happen to my rent if I'm not in residence? Will my belongings be stored? What happens if I want to return?
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What will happen to student rents? Will they be waived if I am not in residence?

We do not yet know how many students will be in residence in Trinity term. This depends on government policy. However, if you have a licence or tenancy agreement for University or College accommodation next term but are not in residence, you will NOT be charged rent provided that you let us know that you wish to cancel your license agreement.

If you rent a Linacre College room and you wish to cancel your license agreement you must inform the Accommodation Manager (accommodation@linacre.ox.ac.uk) by Friday 24th April.

If you rent a University room and you wish to cancel your license agreement you must inform the Graduate Accommodation Office (graduate.accommodation@admin.ox.ac.uk)

If you are staying in Oxford, or if government policy changes and you return to University or College accommodation, you will be charged rent in the usual way.

If you are in private rented accommodation, the University and Colleges have no control over the arrangements, and students are likely to still be liable for the rest of the year to their landlords. Oxford SU provides signposting for advice on its website or by email at advice@oxfordsu.ox.ac.uk. Any students in financial distress should apply for support through the usual channels.

What about my belongings? Will you store them for me?

We understand that many students were not able to take all their possessions when they left Oxford. For the time-being, we will leave your belongings in your room. However, if you cancel your license agreement, at some point the College may need your room for other purposes (such as support for key workers) and we will need to move your things. It may be possible for the College to pack and store your belongings. There will be a charge for storage from 31st July 2020. We can only store items until 13th Septmber 2020, after which time they must be removed. There is limited storage space available, but the University and Colleges will do what they can to help. If you wish for your belongings to be packed and sent back to you, it is your responsibility to organise a packing / shipping company. You will need to coordinate this in advance with the Accommodation Manager. Where licence agreements have been cancelled, rooms must be completely vacated by 31st July 2020.

Please be aware that our insurance may not cover your belongings and that packing, storage and shipping would be at your own risk, though this position is under review by our insurers.

For further assistance, if you live in College, please contact the College Accommodation Manager for advice, and if you live in University accommodation, contact the Graduate Accommodation Office. 

How will the cancellation of licence agreements work at Linacre?

We will define Trinity Term as starting on Sunday of 0th week. All room rents remain payable up to that point as previously advised. If this creates conditions of genuine additional hardship, please apply for funding via the Covid19 hardship process by completing this form.

If you have previously notified the accommodation office that you have left accommodation, would like to cancel your agreement, and have returned your key, you need take no action and the necessary adjustments will be made to your rent payments. If you have not previously told College that you have left College residence you must do this and ask for your agreement to be terminated by sending an email to the Accommodation Manager by 24th April.

If your room is empty, and you have returned your key, we will perform our end of residence room check as soon as we are able to, though in reality this will be after the current “lockdown”, and then process your deposit in the normal way.

If your room has your things in it still, please get in touch with the Accommodation Manager by email to discuss options for collection/storing/shipping/disposal of items. If you are based in the UK you can now arrange to return to collect your belongings. You cannot arrive unannounced and must agree a time and date in advance with the Accommodation Manager.

If you have cancelled your licence agreement and not returned your key, you must post this back to College immediately before we can credit your rent as an empty room.

Please contact the Accommodation Manager to inform her that the key is being posted and ensure that you do not have any identification of which room or building the key is for on the key or in the envelope. Please write your name on a slip inside the envelope so we can identify it from our records.

Returning to Oxford

After vacating your room, you may not return to it/Oxford without making contact with College in advance and we cannot guarantee that we will be able to provide the same, or any, room. If you have already left College accommodation and have kept your room in College, and you would like to return, please email the Accommodation Manager: accommodation@linacre.ox.ac.uk. You must not make any decision to return to College accommodation without arranging this with the College.

We appreciate that many of you may be facing unexpected extra costs – especially for accommodation. Governing Body has made a substantial grant to the Linacre House Trust to meet an increase in hardship cases resulting from the COVID19 situation. If you are in financial distress or anticipate that you may be facing a significant shortfall in the future please get in touch with the Senior Tutor and complete this form.

What should I do about my visa?
Details

For current advice and information please see the Travel and Visa page via: https://www.ox.ac.uk/coronavirus/students?wssl=1

UPDATED: What is the current guidance concerning self-isolation and COVID19?
Details

If you have symptoms of coronavirus (COVID-19), however mild, OR you have received a positive coronavirus (COVID-19) test result, the clear medical advice is to immediately self-isolate at home.

The most important symptoms of coronavirus (COVID-19) are recent onset of any of the following:

  • a new continuous cough
  • a high temperature
  • a loss of, or change in, your normal sense of taste or smell (anosmia)

The University is now implementing a Test and Trace Serivce for all students and staff. Booking through the University testing service is done online at https://www.ox.ac.uk/coronavirus/health/covid-testing. You will need to sign in using your SSO, and you will need to be on a University network, Oxford eduroam or VPN. You will need to complete a booking form, giving your personal details including NHS number, and confirm that you have symptoms that you feel could be due to COVID-19 infection. You will be given a choice of times and, if both testing centres are open, a choice of locations.

If you do not have access to the University network, Oxford eduroam or VPN, you will need to book a test via the National Health Service system: https://bit.ly/3i6i2xy

If you book a test it indicates that you are concerned that you may have COVID-19 and should self-isolate until you receive the result. If you have one of the three main symptoms of COVID-19 listed above (high fever, new continuous cough or loss of taste or smell), other members of your household should also self-isolate.

If your test result is positive, your household will be required to self-isolate for 14 days and you will be required to self-isolate for at least 10 days, or for as long as your symptoms persist if that is greater than 10 days.

If you are in College Accomodation and required to self-isolate you must follow these rules:

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

If you are in private accomodation, you must follow current UK Government guidance: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

If you have symptoms, you should stay as far away from other members of your household as possible. It is especially important to stay away from anyone who is clinically vulnerable or clinically extremely vulnerable with whom you continue to share a household.

Reduce the spread of infection in your home by washing your hands regularly for 20 seconds using soap and water, or use hand sanitiser, and cover coughs and sneezes.

If you feel you cannot cope with your symptoms at home, or your condition gets worse, or your symptoms do not improve after 7 days, then use the NHS 111 online coronavirus (COVID-19) service. If you do not have internet access, call NHS 111. For a medical emergency dial 999.

If you develop new coronavirus (COVID-19) symptoms at any point after ending your first period of isolation (self or household) then you must follow the same guidance on self-isolation again.

If you are in College Accomodation and have been tested via the University Test and Trace Service, the College will be informed and follow a set procedure to contact you and your household members and offer appropriate support. If you are in private accommodation and you have been tested via the University Test and Trace Service, the College will also be informed and make contact with you and offer appropriate support.

If you use the NHS service, please inform College of the test and of the result by contacting the College Reception during office hours (01865 271650) and the College Duty phone (07837142095) out of hours.

All students must provide College with a phone number that will work in the UK that we can call them on and they must make sure that their phone is turned on. It is essential that we are able to contact all students, and particularly crucial in order for the University Test and Trace system to function. If you have not given us an up to date phone number, please do so now by sending it to the College Secretary: college.secretary@linacre.ox.ac.uk

In addition, all students, (continuing and incoming) are required to use their own kitchen equipment and to ensure that this is kept within their rooms. College has provided a starter set for all students residing in College accommodation. Once this equipment has been supplied, kitchens will be cleared of any other cooking equipment on an ongoing basis. 

The following information is taken from the UK Government’s Public Health England website: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection. Further information rpovdided by the University can be found here: More information can be found here: https://www.ox.ac.uk/coronavirus/students/health.

How do I self-isolate and what if I am sharing a space?
Details

If you are, or if anyone in your house is self-isolating, you should organise yourselves to avoid contact in the shared facilities as much as you can and clean any shared surfaces you use each time you use them and dispose of the paper towels you use in a bag that you can then close. You should use separate sets of cutlery / mugs / glasses, too. There is much more detailed guidance available here about self-isolation and shared spaces: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-people-with-confirmed-or-possible-coronavirus-covid-19-infection  

If you are in College Accomodation and required to self-isolate you must follow these rules:

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

 

Where can I find support for my mental health?
Details
Detailed information about College welfare resources can be found in the links on the right of this page.
 
The Student Welfare and Support Services including Counselling and Disabilities have moved to working remotely and online using Microsoft Teams to communicate. They offer reduced provision in the vacation and have lost some staff to illness, self-isolation, caring responsibilities, etc. which means that waiting times will be longer, but students should continue to refer themselves.
 

The University has subscribed to the Big White Wall, a free to use service giving access to a global welfare community, moderated by mental health professionals. It provides a safe space for students to help self-manage their mental health and wellbeing - whether they are struggling to sleep, feeling low, stressed or unable to cope.  To join, students should go to www.bigwhitewall.com and register under “I’m from a university or college” with their Oxford e-mail address.  This service is available to all students with an active University e-mail address and can be accessed from anywhere via a web browser. 

The following websites provide a range of online resources and advice for managing your mental health during this challenging time:

Activities and Distractions:

Additional Mental Health welfare resources compiled by the Common Room can be found here

Will my forthcoming Degree Ceremony be cancelled?
Details

The University has taken the difficult decision to cancel degree ceremonies taking place between May and August 2020 due to the ongoing pandemic. Students who registered to attend the cancelled ceremonies in person will have a choice whether to have their degree conferred in absentia, or to attend a degree ceremony at a later date. Given the logistical challenges involved, rescheduled degree ceremonies will have to be modified from their current form - but the University will aim to keep the existing format and venues as much as possible. No decisions have yet been taken about ceremonies from September 2020 onwards. The University will release further information as soon as possible about future ceremonies.

My teaching, research and / or fieldwork has been disrupted. What can I do?
Details

There is now detailed information on the University website for all students about measures in place to address disruption to studies: https://www.ox.ac.uk/coronavirus/students?wssl=1. If you have any questions about this information and guidance and would like to discuss your options, please email the Senior Tutor.

The ongoing situation is impacting me financially, where can I seek support?
Details

Please contact the Senior Tutor via email and she will direct you to relevant sources of support. 

Hardship application form