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COVID 19 Information

*If you develop COVID-19 symptoms and book a test via the COVID-19 University Testing Service or the National Health Service Testing Service you must notify College by calling the College Duty Phone on: 07837142095.*

 

The health and safety of our students and staff is our number one priority. We are committed to supporting our students' wellbeing and have put together the following statements and FAQs. 

Please note: all information in these statements was correct at the time of publication - we will update this based on advice from Public Health England and University guidance found here: http://www.ox.ac.uk/news-and-events/coronavirus-advice

Additional questions related to COVID19 may be made by emailing covid19@linacre.ox.ac.uk. You will only receive a reply from the covid19 email address between Mon-Fri 09:00 to 14:00. If your message is very urgent, you should call the Duty Phone. 

Given that the situation is evolving rapidly, staff and students are asked to continue to visit and regularly check the following websites for the latest updates and guidance:

For travel advice:

 

*UPDATE: Lateral Flow Tests and Returning to Oxford* (April 2021)

 

If you are not currently in Oxford:

University residency requirements have been suspended for Trinity Term (next term), so you are not required to be in Oxford. However, if you are on a taught course that finishes this year, or you are a PGR (research) student you may be able to return if you want to. See below.

If you would like to come back to Oxford:

Before you come back you must do the following:

  • Notify the Linacre Senior Tutor, Dr Jane Hoverd (senior.tutor@linacre.ox.ac.uk) AND the Director of Graduate Studies in your department. Please let them know the date on which you plan to arrive.
  • The University requires you to take two Lateral Flow Device tests before starting face-to-face work, one on the first day you arrive and one three days later. Everyone who will be in Oxford for Trinity Term has to take these tests whether they are in college accommodation or live elsewhere. Linacre can provide you with two LFD tests to take yourself – as was the case at the start of Hilary term.  
  • In order to fulfil the University testing requirement you must register the results of your LFD test here: https://earlyalert.medsci.ox.ac.uk/earlyalert/booking/selfreportlfdresult  You will not be allowed to start face-to-face work until you have registered your two LFD results.
  • If you are in Linacre College accommodation, when you let Accommodation Manager, Karen Morris, know your arrival date please also tell her which room you are in. Please don’t just turn up! We need to know that you’re here for lots of safety reasons. 
  • Follow national and international travel guidance (which can change at very short notice).

If you are in a country that is on the UK Government’s ‘red list’:

Please contact the Senior Tutor (senior.tutor@linacre.ox.ac.uk) to discuss your plans to return to Oxford.

If you do you will be required by UK law to:

  • quarantine for 10 days in a managed quarantine hotel
  • take a coronavirus PCR  test on or before day 2 and on or after day 8 of quarantining. These tests are not available through the University EAS Service. You will need to arrange them privately.
  • follow the national lockdown rules

You are clearly advised by the University to take advantage of the residency exemption, unless you have substantial in-person teaching or other exceptional reasons to return. More detailed University guidance is available here: https://www.ox.ac.uk/coronavirus/students.

If you are currently in residence in Oxford:

The UK Government is currently asking people to limit travel to reduce the spread of COVID-19. You are encouraged to remain in your term-time accommodation where possible. However, an exemption has now been added for the Easter vacation. Under the new advice, you are permitted to travel home and then return to university – but only once! If you decide to travel home you are asked to take a Lateral Flow Test on the day before you travel. You can get hold of a free test by emailing Jaye Newbrook jaye.newbrook@linacre.ox.ac.uk and telling her the date on which you plan to travel.

Testing at the start of term: 
You are expected to get tested for COVID-19 when you return to Oxford (or at the start of term if you didn’t leave during the vacation). Linacre can provide you with two LFD tests to take yourself – as was the case at the start of Hilary term.  

You must log the result of your initial two tests by visiting https://www.ox.ac.uk/coronavirus/health/covid-testing and following the link to the testing service.  Shortly after you get your test you will also receive a reminder email/text from the University to help you to remember to do this

Regular symptom-free testing: 

After these initial tests, you are strongly encouraged to get tested twice a week, every week via the new symptom-free (LFD) testing centres. There will be three centres in easy-to-access sites around Oxford. They’re open from 12 April, and will follow strict safety measures.  Staff working on site will also be able to use them.  You can book online (even if you’re not yet in Oxford), and you should aim to get tested on the same days each week, e.g. Monday and Thursday or Tuesday and Friday. Go to the symptom-free testing webpage to book, and for more information.  

It is possible to order LFD tests via a number of other routes – details of which can be found on the Government website. However, we encourage students who are in Oxford to use the assisted testing centres wherever possible. 

From Monday 24th May you will also be able to pick up a pack of seven LFD tests from College Reception for use whenever you need them.

What do I need to do?

If you are in Oxford already, go to the Linacre Lodge during its opening hours and ask for a pack of 2 tests which will be available from Tuesday 20th April.  You should take one immediately, and one 3 days later as many of you did at the beginning of Hilary term.

If you are returning to Oxford from within the UK, you should do the same upon your arrival – you will be able to pick up a pack of 2 tests from Tuesday 20th April from the lodge.  Remember to follow the University’s rules on eligibility to return to Oxford and email the Senior Tutor and your department to confirm your plans. If you are returning to Linacre College accommodation you should also liaise with the Accommodation Manager in advance of your return.

If you are planning on returning to Oxford from overseas you must follow the instructions above and follow UK government rules regarding pre flight PCR tests and in UK PCR tests (which must be booked before you fly) and have definite arrangements for your self isolation in your accommodation or, if exceptionally you are travelling from a ‘red list’ country in hotel quarantine.  The University testing service (either of PCR or lateral flow tests) does not in any way supersede this government requirement.  You do not need to arrange the initial lateral flow tests from the lodge.

In all cases, once you have either taken the initial lateral flow tests or the international arrival PCR tests as described you can take part in the regular weekly testing programme as described above.

If you have any questions email on Linacre COVID 19 covid19@linacre.ox.ac.uk

Welfare Support

Help is available to support your wellbeing, both from College and the wider community. 

We understand that this will be a difficult time for many and that the impact of the pandemic will be felt particularly by those having to isolate or stay away from loved ones. Linacre’s Peer Supporters have been trained to help other students think through issues and provide emotional support in a safe and confidential way. Please do not hesitate to reach out to them at: peer.support@linacre.ox.ac.uk.

The Common Room Welfare Officers (cr.welfare@linacre.ox.ac.uk) are another point of contact for any member of the College who is in need of advice and support.

The University has developed guidance available here https://www.ox.ac.uk/coronavirus/students/welfare which signposts a number of different internal and external support services and their contact details.

For welfare emergencies that require urgent, non-medical attention, please call the College Duty Phone on 07837 142095. The College Welfare Team - Junior Dean, Senior Students and Senior Management Team (Senior Tutor, Principal, Finance Bursar and Domestic Bursar) - will follow-up as required on a 24/7 basis.

For medical emergencies you should call 999.

Under what circumstances should I apply for a COVID-19 test?
Details

The three main symptoms that NHS guidance asks you to look out for are high fever, a new continuous cough and loss of taste or smell. Most people with COVID-19 have at least one of these. However, you can also book a test if you are concerned about other symptoms which you feel might be associated with the virus. You should not book a test if you have no symptoms.

How do I book a COVID-19 test?
Details

Booking through the University testing service is done online at: https://www.ox.ac.uk/coronavirus/health/covid-testing . You will need to sign in using your SSO, and you will need to be on a University network, Oxford eduroam or VPN. You will need to complete a booking form, giving your personal details including NHS number, and confirm that you have symptoms that you feel could be due to COVID-19 infection. You will be given a choice of times and, if both testing centres are open, a choice of locations.

If you do not have access to the University network, Oxford eduroam or VPN, you will need to book a test via the National Health Service system: https://bit.ly/3i6i2xy

The University Early Alert Service will close from Thursday 1 April to Monday 5 April inclusive. This includes the telephone booking helpline. If you are in Oxford during this period of closure and devleop symptoms, you should book a free NHS test. You should not wait for the Early Alert Service to reopen. Please note that although you may be asked for your NHS number, this is not required and will not prevent you form booking a test. 

How do I get to a testing centre?
Details

The two University testing centres are pedestrian or bicycle access only. If you are too unwell to walk or travel by bicycle to the testing centre you should seek NHS help, either by contacting your own GP, phoning 111 or in an emergency phoning 999. You should not travel to a testing centre by public transport. The NHS testing site at Oxford Parkway, which is not part of the University testing service, is accessible by car, and tests can be arranged online.

If you develop COVID-19 symptoms and book a test via the COVID-19 University Testing Service or the National Health Service Testing Service you must notify College by calling the College Duty Phone on: 07837142095.

At what point should I and my household self-isolate if I book a test?
Details

If you book a test it indicates that you are concerned that you may have COVID-19 and should self-isolate until you receive the result. 

In the event of a positive result:

  • Everyone in the household must continue to isolate for a total of 10 days.

  • The 10-day period is calculated to start from the day the first person in your house developed symptoms. This is at most 2 days before the PCR test was taken.  If they did not have symptoms, isolation starts from the day their positive LFD or PCR test was taken.

  • Household members are now required under revised PHE Guidance to take a PCR test if a member of their household tests positive.

  • This change does not make any difference to the requirements on an individual contact to self-isolate.  Household members of the Index will still need to isolate for 10 days in addition to taking a PCR test.  If they become symptomatic during isolation, they should book a further PCR test which will, if positive, start their own ten day period of isolation. College SPOCs will notify all members that they should book a PCR test through the EAS.

In the event of a negative result:

  • Everyone in the household may end isolation, unless you are instructed otherwise

  • If you do not have symptoms of COVID-19 yourself you do not need a test. Only arrange a test if you develop COVID-19 symptoms.

For further information about the University and the National Health Service test and trace service see https://www.ox.ac.uk/coronavirus/health/covid-testing, and https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/, respectively.

What is the guidance concerning social-distancing and COVID19 and how will this work in my household?
Details

The College’s policy on social distancing combines advice from the University’s Chief Medical Officer and the Government. In this context “public space” is defined as space to which more than five people, who are not part of a family group, have free access. Government regulation of public space therefore applies to all College facilities and accommodation.

We do not have the capacity or any wish to police current rules and guidance on social distancing. As part of the Linacre community, we rely on you to apply them with good sense to your local accommodation contexts and act responsibly towards your neighbours.

College is not permitting any external guests (those not already living in College accommodation) into your rooms and shared spaces, including all residential areas of College and College houses. You may invite external guests into gardens, in line with the guidance below.

If you are not self-isolating, these household rules apply: 

  • No visitors from outside one household are allowed to visit another household indoors. 
  • You can meet in a group of up to six outside - including in a garden, or a public place.
  • A distance of 2 metres should be maintained wherever possible when using all shared facilities, including those in your household and those outside, such as gardens. 
  • At any time, if a case of Coronavirus is suspected or detected within your household, the whole household will then be required to self-isolate in line with the process here:  https://www.ox.ac.uk/sites/files/oxford/Households_HC0820P2V.A3%20%282%29.pdf
  • You must respect the latest policy regarding areas where face coverings should be worn, as well as washing your hands frequently. 

At all times, you should continue to adhere to these social distancing guidelines when you are outside your home, particularly ensuring that you are two metres away from anyone outside your household whenever it is possible to do so.

For further information see: https://www.gov.uk/guidance/tier-2-high-alert and https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/938047/COVID-19_Tier_Posters_2020_FInal_High.pdf.

College has significantly enhanced the cleaning regime in shared areas, including the introduction of long lasting viricide sprays or ‘fogging’.  However, at weekends, residents are expected to reinforce this process and help themselves and each other within their household by using the cleaning materials provided by College to keep surfaces clean.

If you are arriving from a country where you are required to self-isolate within your household upon arrival, when we welcome you to College you will be asked to read and agree to a set of requirements that you must abide by for the duration of your self-isolation period. 
 These include the following: 

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

If you are subsequently required to self-isolate, these rules will also apply.

If you are moving into private accommodation and you have been outside of the UK in the 14 days before you arrive in Oxford you must familiarise yourself with the rules on the UK government website here:https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors#:~:text=You%20will%20need%20to%20self,air%20or%20any%20other%20route and follow them.

If you are in non-Linacre accommodation, to assist us with both government and University wide test and trace services, you must provide us with your up to date address which you should do both via the University's self-service portal and by email to the Academic Registrar (academic.registrar@linacre.ox.ac.uk).  

For further information, please see: https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do.

Government legislation has now been replaced by Government guidance. This is College’s current interpretation of the Government’s guidance. As this is updated, we will review and update our position.

What is the guidance concerning self-isolation and COVID19?
Details

If you have symptoms of coronavirus (COVID-19), however mild, OR you have received a positive coronavirus (COVID-19) test result, the clear medical advice is to immediately self-isolate at home.

The most important symptoms of coronavirus (COVID-19) are recent onset of any of the following:

  • a new continuous cough
  • a high temperature
  • a loss of, or change in, your normal sense of taste or smell (anosmia)

The University is now implementing a Test and Trace Serivce for all students and staff. Booking through the University testing service is done online at https://www.ox.ac.uk/coronavirus/health/covid-testing. You will need to sign in using your SSO, and you will need to be on a University network, Oxford eduroam or VPN. You will need to complete a booking form, giving your personal details including NHS number, and confirm that you have symptoms that you feel could be due to COVID-19 infection. You will be given a choice of times and, if both testing centres are open, a choice of locations.

If you do not have access to the University network, Oxford eduroam or VPN, you will need to book a test via the National Health Service system: https://bit.ly/3i6i2xy

If you book a test it indicates that you are concerned that you may have COVID-19 and should self-isolate until you receive the result. If you have one of the three main symptoms of COVID-19 listed above (high fever, new continuous cough or loss of taste or smell), other members of your household should also self-isolate.

If your test result is positive, your household will be required to self-isolate for 14 days and you will be required to self-isolate for at least 10 days, or for as long as your symptoms persist if that is greater than 10 days.

If you are in College Accomodation and required to self-isolate you must follow these rules:

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

If you are in private accomodation, you must follow current UK Government guidance: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

If you have symptoms, you should stay as far away from other members of your household as possible. It is especially important to stay away from anyone who is clinically vulnerable or clinically extremely vulnerable with whom you continue to share a household.

Reduce the spread of infection in your home by washing your hands regularly for 20 seconds using soap and water, or use hand sanitiser, and cover coughs and sneezes.

If you feel you cannot cope with your symptoms at home, or your condition gets worse, or your symptoms do not improve after 7 days, then use the NHS 111 online coronavirus (COVID-19) service. If you do not have internet access, call NHS 111. For a medical emergency dial 999.

If you develop new coronavirus (COVID-19) symptoms at any point after ending your first period of isolation (self or household) then you must follow the same guidance on self-isolation again.

If you are in College Accomodation and have been tested via the University Test and Trace Service, the College will be informed and follow a set procedure to contact you and your household members and offer appropriate support. If you are in private accommodation and you have been tested via the University Test and Trace Service, the College will also be informed and make contact with you and offer appropriate support.

If you use the NHS service, please inform College of the test and of the result by contacting the College Reception during office hours (01865 271650) and the College Duty phone (07837142095) out of hours.

All students must provide College with a phone number that will work in the UK that we can call them on and they must make sure that their phone is turned on. It is essential that we are able to contact all students, and particularly crucial in order for the University Test and Trace system to function. If you have not given us an up to date phone number, please do so now by sending it to the Academic Registrar: academic.registrar@linacre.ox.ac.uk

In addition, all students are required to use their own kitchen equipment and to ensure that this is kept within their rooms. College has provided a starter set for all students residing in College accommodation. Once this equipment has been supplied, kitchens will be cleared of any other cooking equipment on an ongoing basis. 

The following information is taken from the UK Government’s Public Health England website: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection. Further information rpovdided by the University can be found here: More information can be found here: https://www.ox.ac.uk/coronavirus/students/health.

How do I self-isolate and what if I am sharing a space?
Details

If you are, or if anyone in your house is self-isolating, you should organise yourselves to avoid contact in the shared facilities as much as you can and clean any shared surfaces you use each time you use them and dispose of the paper towels you use in a bag that you can then close. You should use separate sets of cutlery / mugs / glasses, too. There is much more detailed guidance available here about self-isolation and shared spaces: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-people-with-confirmed-or-possible-coronavirus-covid-19-infection  

If you are in College Accomodation and required to self-isolate you must follow these rules:

  • If you are not residing in an ensuite room, you will only use the shower and toilet facilities that have been allocated to you by the Accommodation Manager. 
  • You will only use the household kitchen when no one else from your household zone is using the kitchen. The Head Resident or another current student member will assist you to organise this. When you have used the kitchen you must sanitise the surfaces and areas you have used with the cleaning supplies provided and you must inform the College if these supplies are running low.
  • You will not use libraries and study spaces, or other shared facilities.
  • You will not invite anyone into your room, or go into anyone else’s room.
  • You may only leave your room in exceptional circumstances such as for urgent medical assistance and when you cannot arrange for essential supplies to be delivered to you, and you must wear a face mask / face covering in all areas whenever doing so, including outside.
  • You will engage with the support from College regarding the provision of food during your period of self-isolation and will inform the College of your dietary requirements. When you pick up your key you will be given further guidance regarding this support.
  • When entering and leaving all buildings you will use the hand sanitiser stations. 

 

What are the face mask/face covering requirements in Linacre college?
Details

Face coverings must be worn (except by those who are exempt) when entering University and College buildings.

This includes in-person teaching settings, communal and circulation spaces, offices, meeting rooms and spaces, research laboratories and workshops, libraries and museums and university vehicles.

Further details and the full policy can be found here: https://www.ox.ac.uk/coronavirus/health/face-coverings.

Specifically, within Linacre, this means you should wear a face covering in the following areas: Reception, Dining Hall (except when eating and drinking), Common Rooms, Library (except when seated and working), shared public bathrooms, and all public circulation spaces. Please wear a face covering when visiting staff in their offices, such as the Bursary, the Academic and IT Offices. Please wear a face covering in Linacre student accommodation outside of those areas marked as your own household bubble.

If you are resident in Linacre student accommodation you do not need to wear a face covering in those areas marked as your own household bubble unless you are self-isolating. If you are self-isolating you must wear a mask at all times when not in your own room.

Linacre staff do not need to wear a face covering when seated and working in their own offices.

You do not need to wear a face covering in outdoor areas of the College.

Please also remember that external guests are not permitted inside College buildings, and that the Accommodation Manager must be informed if you wish to return to your College accommodation from elsewhere, or to arrange the collection of your belongings.

Where can I find support for my mental health?
Details
Detailed information about College welfare resources can be found in the links on the right of this page.
 
The Student Welfare and Support Services including Counselling and Disabilities have moved to working remotely and online using Microsoft Teams to communicate. They offer reduced provision in the vacation and have lost some staff to illness, self-isolation, caring responsibilities, etc. which means that waiting times will be longer, but students should continue to refer themselves.
 

The University has subscribed to Togetherall, a free to use service giving access to a global welfare community, moderated by mental health professionals. It provides a safe space for students to help self-manage their mental health and wellbeing - whether they are struggling to sleep, feeling low, stressed or unable to cope. To join, students should go to https://togetherall.com/ and register under “I’m from a university or college” with their Oxford e-mail address. This service is available to all students with an active University e-mail address and can be accessed from anywhere via a web browser. 

The following websites provide a range of online resources and advice for managing your mental health during this challenging time:

Activities and Distractions:

Additional Mental Health welfare resources compiled by the Common Room can be found here

Will my Degree Ceremony be cancelled?
Details

The University has taken the difficult decision to postpone degree ceremonies taking place until the end of August 2021 due to the ongoing pandemic. Students who registered to attend the cancelled ceremonies in person will have a choice whether to have their degree conferred in absentia, or to attend a degree ceremony at a later date. Given the logistical challenges involved, rescheduled degree ceremonies will have to be modified from their current form - but the University will aim to keep the existing format and venues as much as possible. The University will release further information as soon as possible about future ceremonies.

My teaching, research and / or fieldwork has been disrupted. What can I do?
Details

There is now detailed information on the University website for all students about measures in place to address disruption to studies: https://www.ox.ac.uk/coronavirus/students?wssl=1. If you have any questions about this information and guidance and would like to discuss your options, please email the Senior Tutor.