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Freedom of Information

The following publication scheme is for Linacre College, University of Oxford.

It follows the standard format required by the Information Commissioner’s Office (ICO) from January 2009. It sets out what information the College publishes or intends to publish, how the information can be accessed and whether or not a charge will be made for it.

The Information Officer is responsible for maintaining the scheme on behalf of the College.

The purpose of the scheme is to give a clear indication of which College publications are routinely accessible, so that the public can be informed as far as reasonably possible of the purpose and nature of College activities, and to assist in developing a greater culture of openness in general.

Through the scheme, the College endeavours to be as transparent as possible about its activities, while at the same time recognising that there are exemptions within the Act.

All material associated with the definitions in the classes contained in the scheme are available either in hard copy, electronically or via the College website.

It is important to us that this Publication Scheme meets your needs. If you find the scheme difficult to understand, please let us know. We also welcome suggestions as to how the scheme might be improved. Any questions, comments, or complaints about this scheme should be sent in writing to:

Information Officer:   The Academic Registrar, Linacre College,  Oxford OX1 3JA

The College reserves the right to make a charge for printed copies of some documents to cover administrative costs.

Information which falls into the following categories is not published as part of the scheme:

  • the College does not hold the information;
  • the information is exempt under one of the FOI exemptions or Environmental Information Regulations (EIRs) exceptions, or its release is prohibited under another statute;
  • the information is archived, out of date or otherwise inaccessible;
  • it would be impractical or resource-intensive to prepare the material for routine release.

Where documents are linked to, the information is available from this website directly.  All other materials mentioned are available in hard copy from the Information Officer.


1. Who we are and what we do

Organisational information, locations, and contacts, constitutional and legal governance:

Charter and Statutes


For College Officers, and Services for Students see the College Handbook

For Admissions, see Prospective Students

Development and Alumni


2. What we spend and how we spend it

Financial information relating to income and expenditure, and assets and liabilities:

College Accounts

Salaries and Benefits

Staff information and handbooks

Contracting goods and services

Tuition and College Fees

Accommodation fees


3. What our priorities are and how we are doing

Strategy and performance information, plans, and reviews:

Unreserved Minutes of the Governing Body

College Accounts

University Annual Review

About the University

University Strategic Plan

University Freedom of Information

Conference of Colleges


4. How we make decisions

Decision making processes and records of decisions:

Unreserved Minutes of the Governing Body 21/05/2014 N.B. These are the latest minutes. For minutes of earlier meetings, please contact the Information Officer.


College Accounts

Conference of Colleges – intercollegiate policy decisions, committee structure, Standing Orders, Conference of Colleges Appeal Tribunal

Governance Structure of the University


5. Our policies and procedures

College Handbook

Student Financial Information

Access Guide – access for all people with disabilities

Health and Safety Policy Statement

Guidance on Confidentiality in Student Health and Welfare

Health and Safety – University Policy Statements

Risk Management Assessment

Equal Opportunities Policy, Race Equality Policy, Disability Equality Scheme, Gender Equality Scheme

Code of Practice on Harassment

The Advisor System

Code of Practice on Protection of Children and Vulnerable Adults

Complaints and Appeals – see Bylaws, the College Handbook, and University staff information and handbooks

Conference of Colleges Appeal Tribunal

Environmental Policy

Policy on Computer Use


6. Lists and registers

The College holds information in certain lists and registers in accordance with policies and procedures.


7. The services we offer

Advice and guidance, booklets and leaflets, transactions and media releases:

College Handbook

Activities aimed at widening participation

University Student Funding

University Counselling Service

Clubs and Societies


Latest News

IT and Internet Provision


Colleges of the University


Responsibility for the scheme

The Principal of the College has overall responsibility for the publication scheme.


Other formats

If you would like this scheme, or any of the information it covers, in a more accessible format, please contact the Information Officer (the Academic Registrar) to discuss additional ways in which the information may be made available to you.




The copyright in this publication scheme and its contents is reserved to Linacre College.



If you have any comments about this scheme or are not satisfied that information is being published in accordance with this scheme, you should contact the Information Officer in the first instance: The Academic Registrar, Linacre College, Oxford OX1 3JA. If you are still dissatisfied please write to the Principal.

If, after the investigation of your complaint, you are still dissatisfied you may refer your complaint to the Information Commissioner.

Information Commissioner

Wycliffe House

Water Lane




Review of the publication scheme

This guide to the information available and the operation of the scheme will be reviewed annually.